The Importance of Collaboration Tools for Productivity in Virtual Work Environments


collaboration tools The Importance of Collaboration Tools for Productivity in Virtual Work EnvironmentsAs businesses today are quickly turning into virtual offices, more and more companies are turning to an online approach to handle the workplace. Working from home through online systems management tools and programs allows for more employees to work and communicate without having to be in the same office. With the added bonuses of operating on such a system also come plenty of aspects to review for a business owner considering this new age type of management.

A few key points to remember when opting for online work-space management include:

  • The ability to hold employees accountable without micromanaging,
  • The importance of keeping constant and open communication, and
  • The various tools and approaches available for collaborative work that can benefit both the employee and employer.

One of the biggest perks of having employees work online and not from a designated office is the freedom for both employee and employer to work in their own style and comfort. Employees are free to work from their homes and at their own rate as long as it is within designated deadlines. Employers are able to carry on with other matters without having to regulate in-office activities.

However, with such freedom comes great responsibility. The “right type of employees” are necessary in order to make online work environments successful. These types of employees are to be those that:

  • Do not need to be micromanaged,
  • Are self-starters, and
  • Can deliver on deadlines.

Without the immediate presence of an authority figure, these employees must be able to work on their given tasks without falling outside of the perimeters set up by employers. If such qualities are not possessed, micromanaging would be inevitable.

In a regular office as well as in a virtual office setting, communication is the key to successfully carrying out the desired business outcomes of the company. Communication while working with a virtual office is largely important as it is necessary in order to track employee progress and assist in any problem areas.

Not being able to physically turn to an employee to communicate may hinder progress so it is of utmost importance to establish regular email, online instant messaging and/or conference call communications. This will allow for a better flow of ideas and responses between employees and respective management.

In the technical day and age of today, many tools and approaches have been developed to assist in the virtual office environment. There are many project management tools that can be accessed remotely that allow for employees to obtain their work and employers to track that work through a system of file transfers. Collaborative efforts are made possible through technological advancements in conference calling, live video streaming and instant messaging via the web that allow for teams that are not physically present to be able to work on the same projects together. Collaboration between employees and managers to use tools and create their own processes can ensure mutual success for both parties.

In a time when more and more business is being conducted from a home computer rather than an office desk, collaboration amongst employees and management is necessary. Communication is a major factor in the success of teams being able to produce quality results. In a virtual world, online resources will be a must in the near future.

 The Importance of Collaboration Tools for Productivity in Virtual Work Environments

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Posted by on October 30, 2011. Filed under Tech. You can follow any responses to this entry through the RSS 2.0. You can leave a response or trackback to this entry

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